SQA PhD Scholarships – Conditions of Award

1. Background

  1. The Sydney Quantum Academy PhD Scholarship (Scholarship) is funded by the Sydney Quantum Academy (SQA), an unincorporated joint venture funded by NSW Government, and in partnership with The University of Sydney, The University of New South Wales, University of Technology Sydney, and Macquarie University (University).

  2. This Scholarship is available for a postgraduate student working in the field of quantum technology at one of the SQA partner universities.

  3. This Scholarship recognises and fosters outstanding postgraduate research degree candidates.

2. Eligibility

  1. Applicants are expected to apply for or be enrolled in a full-time PhD in a field related to quantum technology at one of our partner universities when applying for the Scholarship.

  2. The Scholarship is offered subject to the applicant (candidate) having an unconditional offer of admission or being currently enrolled in a full-time PhD at one of our partner universities.

  3. Successful applicants (candidates) are generally expected to commence their Scholarship during the research period in which the Scholarship is awarded.

  4. To be eligible for a Supplementary Scholarship, the applicant must hold a primary PhD stipend scholarship (primary scholarship), for example, a Research Training Program (RTP) or equivalent scholarship.

  5. Regarding the Supplementary Scholarship, an applicant’s primary scholarship must not exceed AU$33,000 per annum. If there are changes to an applicant’s primary scholarship, they will need to raise this with SQA immediately.

  6. SQA funded Scholarships must not allow extension of the candidate’s research beyond four years (full-time equivalent).

3. Value

  1. The Scholarship value is outlined in the Letter of Offer issued to the candidate by the University at which they are enrolled.

  2. The Scholarship cannot be deferred or transferred to another area of research.

  3. No other amount is payable.

4. Eligibility for Progression

  1. Progression or continuation of Scholarship is subject to the annual progress review outcome being rated as meeting or not meeting expectations.

  2. Candidates are expected to participate in and complete the SQA PhD Experience Program and raise any concerns about participation with SQA for consideration of extenuating circumstances.

5. Leave Arrangements

  1. Candidates are expected to adhere to the leave arrangements of the University at which they are enrolled and advise SQA accordingly of any extended leave arrangements approved by their Supervisor which will impact their ability to participate in the SQA PhD Experience Program.

6. Research Overseas

  1. The same conditions as indicated in leave arrangements above.

7. Changes in Enrolment

  1. The candidate must notify SQA and their supervisor promptly of any planned changes to their enrolment including but not limited to; attendance pattern, suspension, leave of absence, withdrawal, course transfer, and candidature upgrade or downgrade. If the award holder does not provide notice of the changes identified above, SQA may require repayment of any overpaid stipend.

8. Termination

  1. Unless terminated earlier under this paragraph, the Scholarship will terminate:

    1. on resignation or withdrawal of the candidate from their PhD (including downgrade to a Masters by Research),

    2. upon submission of the thesis or at the end of the award,

    3. if the candidate ceases to be a full-time student and prior approval has not been obtained to hold the Scholarship on a part-time basis,

    4. upon the candidate having completed the maximum candidature for their degree as per the policy at the university with which they are enrolled,

    5. on receipt of another supplementary scholarship that increases the overall supplementary/top up rate paid to a candidate to more than 75% of the primary amount. In such circumstances, the supplementary/top up scholarship of the higher value prevails,

    6. if the recipient does not resume study at the end of a period of approved leave, or

    7. if the candidate ceases to meet the eligibility requirements specified for this Scholarship, (other than during a period in which the Scholarship has been suspended, or during a period of approved leave).

  2. The Scholarship may also be terminated by the SQA before this time if, in the opinion of the SQA:

    1. the course of study is not being carried out with competence and diligence or in accordance with the terms of this offer,

    2. the candidate fails to maintain satisfactory progress, or

    3. the candidate has committed misconduct or other inappropriate conduct.

  3. Stipend payments may potentially be suspended throughout the duration of any enquiry/appeal process.

  4. Once the Scholarship has been terminated, it will not be reinstated.

9. Misconduct

  1. Where during the Scholarship a candidate engages in misconduct, or other inappropriate conduct (either during the Scholarship or in connection with the candidate’s application and eligibility for the Scholarship) a candidate may be aware that their Scholarship funding from SQA may be discontinued.

  2. Examples of such conduct include and without limitation; academic dishonesty, research misconduct within the meaning of the code of conduct and policies of the University at which the candidate is enrolled (for example, plagiarism in proposing, carrying out or reporting the results of research, or failure to declare or manage serious conflict of interests), breach of the code of conduct and policies and misrepresentation in the application materials or other documentation associated with the Scholarship.

10. Privacy Statement

  1. The information provided by your application form will be used and disclosed by the SQA, in accordance with the above Conditions of Award. It will be used for the purposes of managing and accessing your scholarship application and, if you are successful, in the administration of your scholarship. This administration includes publishing the names of scholarship recipients in the SQA's newsletter and SQA website at the time of awarding the scholarship.

  2. The supply of information is voluntary but if you do not provide all the information requested, we may be unable to process your application. The information will be held by the University of Sydney, the administering university for the scholarship. For requests to update or access personal information, contact: info@sydneyquantum.org

SQA PhD Scholarship Conditions of Award v1.1 updated 26.08.2020